4 Basic Functions of Management Tynesha Sutton American Intercontinental University Abstract This paper will explain the importance of the four business functions which are planning, organizing, directing, and controlling. Planning is the process of creating the business vision; Organizing is arranging the internal structure of the organization. Directing is leading the organization through proper leadership and motivation. These principles are a great model for ensuring success in the organization. The purpose of the management principle is to have a guideline and a clear direction to achieve a successful outcome.
Management entails a plethora of task. To assist managers in achieving their goals there are four basic functions of management. These basic functions help to run an organization smoothly. The four basic functions of management are to plan, organize, direct, and control. Planning is the first function of management. It is the foundation that all the areas of management should be built. Planning is the process of creating the business vision, mission and objectives and how it will be accomplished, the next course of action is to determine the company’s goals and objectives and implement them (Rane, 2007).
Planning can help avoid mistakes and recognize hidden opportunities. There are many factors that affect the planning process both internal and external. These factors play a major role in the course a company will take in order to obtain its goal. Though planning is not the win all be all when it comes to management it is a vital step needed for success. It is a step that needs to be repeated in order for the business to stay successful. Secondly, there is organizing which is the second function of management.
Management must organize all its resources in order to implement the course of action it determined in the planning process (Rane, 2007). Management being able to organize is very important; their ability to organize is what will get results. A manager performs organizing function with the help of following steps identify activities, departmentally organize the activities, delegate the authority, and coordinate between the authority and responsibility(“Organizing function of,” ). First management will identify the activities that will help maintain the business.
Secondly, management will divide the business into departments based on the activities they perform. Once departments are divided management will choose managerial positions. Finally, the hierarchy is established so everyone know who they report to and take orders from. Though establishing an organized company is important for success more is needed. The third management function is directing, this function is basically supervising employees. Directing consist of influencing the people’s behavior through proper leadership, group dynamics, communication, motivations and discipline (“Management concepts –,” ).
It aims to assign the behaviors of all the personnel to accomplish the mission of the organization and objectives while helping them to accomplish their own career goals. To direct effectively managers need to know how to effectively communicate with their employees. Employees will go above and beyond for management that is willing to do the same. It is important for employers to maintain a productive work environment. A way to do this is to build positive interpersonal relationships with employees. Building these relationships makes it easier to direct and maintain control.
Finally, the fourth function is control which involves establishing performance standards based on the company’s objectives, and evaluating and reporting actual job performance (Rane, 2007). Like the other three functions the control function is an ongoing process. Through controlling, management is able to identify any potential problems and take the necessary preventative measures. Management is also able to identify any developing problems that need to be addressed through corrective action. Once a company set its performance standards they should not change or lower their standards.
Instead it should be mandatory that those standards are upheld by the employees. In conclusion, the four basic functions of management is important to help a business run smooth and effective. In order for management to be considered successful, it must achieve the goals and objectives of the business. This requires creative problem solving in each of the four functions of management. More so, success requires that management be both effective and efficient. Therefore, it needs to not only accomplish those goals and objectives, but do it in a way that the cost of accomplishment is viable for the company.
Implementing the four basic management functions businesses are sure to be successful. References Rane, S. (2007, September 12). The four functions of management: foundation for all management concepts. Retrieved from http://www. associatedcontent. com/article/373994/the_four_functions_of_management_foundation_pg2. html? cat=3 Organizing function of management. (n. d. ). Retrieved from http://www. managementstudyguide. com/organizing_function. htm Management concepts – the four functions of management. (n. d. ). Retrieved from http://www. buzzle. com/articles/management-concepts-the-four-functions-of-management. html